Why Good Customer Service is so Important
By Vincent Tyson | July 8, 2009
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*It is far easier to ensure good customer service than to repair the damages of bad service – like trying to repair a broken window. (Photo credit: Shoes on Wires)
Why are any of us in business? I think that’s a question more people should ask themselves. Sometimes, I don’t know why some businesses bother to go on.
Lately service, or rather a lack of it, has really got to me. I recently ordered some replacement glass for my new house from a local (nameless) company. One of the windows was cracked when I moved in. It was delivered after two weeks which is when the trouble started. Not only was the glass too big, but I also had to pay a Glazier for a window that wasn’t fitted.
The glass company happily took the window back, admitting that it had measured it wrong (good so far). They said that they’d let me know when the new glass was ready. Fast forward six weeks; one more incorrectly measured pane of glass, and I am now fuming. For some time they weren’t even answering my calls; even the shop was closed when I went to visit. Eventually after several phone calls – and a call to the owner’s personal residence – I have a new piece of glass that is supposed to be going in this weekend (I’ll keep you posted). What really annoyed me was the lack of contact and severe delays with no explanation or apology. Rest assured I won’t be going back!
If I contrast this with another story of poor service, it illustrates how things can start out bad, but turn out for the best…
In 1998 my niece was born. She was living in Germany and I was living in England. At the time I wasn’t flush with cash, so, saving for a flight took some time. Nevertheless, I couldn’t miss an opportunity to see my sister’s first child, a beautiful baby girl. So I ended up in Dusseldorf, Germany, and spent a week there, taking pictures of my new niece and having a generally great time (I am a big beer drinker, eater of fresh pretzels, ahh… Ahem, that’s another blog).
So I got back to England and rushed the pictures to the developers – I didn’t have a digital camera at the time and in England, I used to use a well known chemist who also developed photos. Unfortunately, I did not use the 1-hour service which means that your photos stay in the store. Instead, I used the more affordable option, which took longer, but meant the photos were sent away to a processing center. The developer then lost the photos. I angrily explained the importance of these photos as they were of a newborn far away in Germany; therefore not immediately accessible for more snaps.
A week went by and I received a letter from the company’s Operations Manager, who apologized for the loss and gave me a check for £100 (about $155). While it was nice to receive a check, and also a signed letter, it did not bring my photos back. So I wrote back and enclosed the initial check, explaining that the photos were worth far more than this. A few days later, the company called me, and suggested that they pay for first class plane tickets back to Germany over Christmas for me and my family (three of us). I couldn’t believe my ears – I was ecstatic and accepted the offer – we spent a delightful Christmas and New Year in Dusseldorf.
Even after all of these years, I recall this story easily; it truly restored my faith in this company and it also demonstrated that humanity and dignity are a considerable element in quality service. It also proves a point, that while some customer experiences are negative, they can be turned into a positive if managed in the proper way.
Everyone accepts that things go wrong, we all make mistakes; doctors remove the wrong kidney; our troops are hit by “friendly fire”; it’s not intentional – it’s regrettable. I don’t for one minute believe that the harsh realities of modern warfare or mistakes in the medical profession are comparable to my customer service stories. But ultimately the most important thread in all of these analogies is how we deal with the aftermath, how we deal with difficult situations. In my view we need to embrace our mistakes; put measures into place that eliminate their reoccurrence and constantly evaluate our performance. Ultimately, a great customer experience should be at the heart of all we do. We just need to remind ourselves of that sometimes because in this day and age, customer service is a matter of survival. Customer service should never be an afterthought.
About the authorVincent loves to cook and read books like Unbearable Lightness of Being by Milan Kundera. In his spare time, he might be seen perusing the pages of PC Plus Magazine (always been a PC guy) or nurturing his African Violets. Vincent obsesses over the environment and tries not to waste stuff.
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